With litigation being a top concern for the vast majority of dental professionals, ensuring that records are watertight continues to be a top priority. But is your practice still using paper for certain records when it could go digital?
There are many benefits to taking a paperless route when it comes to keeping track of important information, especially when it comes to waste management and infection control documentation.
Keeping compliance at the forefront
The use of digital systems and online portals can ensure that all necessary documentation is automatically filled out at the point of service, significantly lowering the risk of incomplete records, and helping to ensure that essential documentation is not mislaid and is easy to locate when required.
With a digital system, documents are often available to view online or to download and store in other places if necessary, providing further protection to ensure that your records are kept safe. This is especially helpful for compliance as with just a few clicks you can instantly demonstrate that you comply with relevant guidance.
Better organisation, easier access
It’s generally better to have fast access to what you’re looking for. A digital approach not only offers the benefit of keeping all of your essential records in one place, but it also means that you can locate a specific piece of documentation in mere seconds.
Some service portals also provide the bonus of ensuring that you are no longer beholden to customer service hours and support lines – with access provided to your records and data 24/7, whenever you need it!
The secure option
Cloud-based systems benefit from multiple layers of protection, and this means that they are effective choices for those who want to ensure that sensitive data remains safe and accessible only to those who should be seeing it.
Cloud-based storage also helps ensure that documentation is safe regardless of what happens. If the unspeakable should occur and your practice is damaged in a fire or a flood, then any paper records would be at risk of damage alongside your equipment and building structure. Cloud-based digital documents are not physical, so are easily recoverable, providing an extra safety net.
Find a solution that does it all
The newly revamped myInitial customer portal from Initial Medical offers information at your fingertips, and has been specifically developed to ensure that you can streamline how you manage your e-waste documentation, so that you can stay compliant, keep your documentation safe, and be sustainable.
The portal provides clear, real-time visibility of your service dates and any upcoming visits, plus it also links to your eBilling, technical product specifications and to the Initial Medical consumables webshop, meaning you can seamlessly keep in the loop with every part of your service. myInitial also helps with auditing, as the portal can be used to prove service delivery as well as access all hazardous waste documentation and licenses.
For further information, please visit initial.co.uk/myinitial/ or Tel: 0870 850 4045
About Initial Medical Waste
Initial Medical sets the standard in healthcare and infectious waste management in the UK, providing a reliable, effective and fully compliant service built around customer needs and delivered by our highly trained local teams. We are ISO 9001:2015 accredited, with technology fully integrated into our operations, providing full traceability of service delivery, electronic waste documentation and the best customer experience possible. We also offer innovative healthcare waste management services and infection control products, to help break the chain of transmission and prevent cross contamination.
Initial Medical are a company with a ‘World Class’ Health and Safety record, and ISO 45001:2018 accreditation. We are also accredited to ISO 14001:2015 environmental standards, and pride ourselves on our sustainable approach with a focus on delivering eco-friendly products and operational solutions.
For further information please visit initial.co.uk/medical or Tel: 0870 850 4045
 Dental Protection. Dental Protection Survey Reveals 9 in 10 Dentists Fear Being Sued by Patients. Link: https://www.dentalprotection.org/uk/articles/dental-protection-survey-reveals-9-in-10-dentists-fear-being-sued-by-patients [Last accessed August 21].